Checklist for Managing Large Conferences

To ensure your large conference goes smoothly, please refer to the below checklist as a guideline:

• Make sure that you silence the meeting before it starts.
• Check if the group settings of where the meeting is hosted is set to allow enough participants for your call.
• Confirm that you have sufficient Vidyo Lines for VidyoDesktop, VidyoMobile, VidyoSlate, and VidyoWeb participants.
• Confirm that you have sufficient Router capacity for VidyoDesktop, VidyoMobile, VidyoSlate, VidyoWeb, VidyoGateway, VidyoRoom, and VidyoReplay participants.
• Confirm that you have sufficient installs for any new users to large meeting.
• Check the VidyoVoice service is configured to allow enough simultaneous connections.
• Make sure participants are trained on joining Vidyo calls, use iPads/iPhone/Android, or have them join earlier to troubleshoot.
• Have someone who knows how to use Control Meeting page to find, mute, and unmute participants audio/video and audio debug tool from VidyoDesktop.
• Make sure users are not joining from VidyoVoice and from Vidyo simultaneously.
• For any VidyoRoom's joining from same office, confirm that audio sends and receives well to/from other participants including VidyoDesktop, VidyoMobile, and VidyoVoice.