As an Admin or Operator user type, you can control the meetings that are taking place on your VidyoPortal™. The meeting functions that you can control include locking and unlocking meetings, disconnecting participants, muting participants, and adding and removing PINs.

You can access the Control Meeting page from your VidyoPortal, but it can also be accessed from VidyoDesktop™ or from a tablet.

To control a meeting:

  1. Log in to the Admin portal using your Admin account.
    For more information, see Logging in to the Admin interface.
    The Users page displays by default.
  2. Click the Meeting Rooms tab.
    The Manage Meeting Rooms page displays.
  3. Click the Control Meeting link in the row of the meeting you want to control.
    The HTML-based Control Meeting page displays.
  4. Perform any of the following tasks:
    Icon Description
      Add a participant to your room.
      Invite a participant to your room via email.
      Toggle between locking and unlocking your room. Locking prevents additional users from accessing your room.
     

    Record or record and webcast a meeting using a selected VidyoReplay Record profile. This option only displays if your system includes VidyoReplay™.

    Note: At least one participant has to be in a conference in order for the recording to take place.

      Pause a recording or webcast. This option only displays if your system includes VidyoReplay.
      Stop a recording or webcast. This option only displays if your system includes VidyoReplay.
      Access the Conference Settings pop-up, which enables you to access the VidyoReplay library (for systems that include VidyoReplay), set a Moderator PIN, set a room or webcast PIN, create or remove a room or webcast link, and enable or disable Presenter Mode.

    For more information, see the "Configuring Conference Settings" article.
      Disable video on all participants' camera without allowing them to re-enable it, or disable video on a selected participant's camera without allowing the participant to re-enable it. 

    For more information, see the "Performing Control Meeting Actions on All or Selected Participants" article.
      Disable video on all participants' cameras while allowing them to re-enable it.
      Mute audio on all participants' microphones without allowing them to re-enable it, or mute audio on a select participant's microphone without allowing that participant to re-enable it.

    For more information, see the "Performing Control Meeting Actions on All or Selected Participants" article.
      Mute audio on all participants' microphones while allowing them to re-enable it.
      Disconnect all participants from the meeting room, or disconnect a selected participant from the meeting room.

    For more information, see the "Performing Control Meeting Actions on All or Selected Participants" article.
      Alphabetically sort the list of participants.
      Sort the list of your participants in attendance order.
      Toggle between viewing the current conference duration and viewing the current time of day. The conference timer is the default.

Note: As you make configurations on the HTML-based Control Meeting page, notifications display on the lower part of the page.

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